Facility Planner Rep Sr

Facilities Coordinator will embrace the concept of "exceeding expectations" and ensure a high–quality, service–oriented, hospitable and professional work environment. Our coordinator will greet our clients upon arrival and will be the primary point of contact, representing the customer, before during and after each training session. This position requires the ability to be able to handle multiple priorities in a professional manner at all times using excellent verbal and written communication skills. The coordinator must be able to establish and maintain effective professional working relationships with employees at all levels. The ideal candidate must be detail-oriented and very organized and able to manage multiple priorities. The candidate should have a history of managing complex events with attendees of 25 or more. TS/SCI Clearances are required for this position.

Schedule Coordination, ensuring that:
• Students are registered and notified of course requirement
• Pre-course work is distributed and collected
• Post-course work is collected
• Reports are completed
• Students completion is recorded into HRIS (Human Resources Information System)

Facility Coordination
• Working with vendor to ensure requirements are met
• Hotel rooms are adequate
• Conference rooms / breakout rooms / space requirements
• Meals / snacks are available and are delivered according to contract with vendor
• Materials distribution
• Audio visual needs, including procurement of equipment and technological aid when required

Administrative Duties
• Prepare and provide (ship) all course materials
• Prepare and distribute class roster including class size, composition and special needs
• End-of-Course survey distribution/collection and submittal to customer
• Create after-action report including issues/resolutions, recommendations and successes

 

Required Skills:

3+ years proven experience as coordinator of similar type program listed above • Detail oriented and highly organized • Ability to interact with all levels of professionals • Customer–service and hospitality focus • Perform as a liaison between customer and facility vendor and event instructors • Ability to handle multiple priorities in a face paced deadline oriented environment • Must be willing to take ownership of courses and be able to establish self as go-to • Excellent written and verbal communication skills • Professional presence and positive demeanor • Solution-oriented • Thorough knowledge of and proficiency in Microsoft Outlook, Word, PowerPoint and Excel • Basic Knowledge of audio/visual equipment • Project Management skills • Self-Motivated • Create and maintain vendor relationships • Ability to work travel frequently • Ability to work extended hours as occasionally needed to meet customer needs

Preferred Skills:

BAE Systems is a premier global defense and security company with approximately 100,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services.

Information Solutions, based in Reston, Virginia, is among the 10 largest IT providers to the U.S. government, serving most of the federal defense and civilian marketplace. It provides network-centric command, control, computing, and intelligence (C3I) solutions; wideband networking radio systems; information systems for the U.S. intelligence community; geospatial information services; and information technology services. Leveraging its knowledge of signals and data derived from signals, Information Solutions has attained a market-leading position in advanced information technology research, intelligence analysis and production, and geospatial exploitation software.

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