BAE Systems
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Contracts Admin II

Job Number: 407294
Location: Endicott, NY
Category: Contracts
Security Clearance Status: None
Security Clearance Type: None
Experience Level: College
Travel Required: 10%
Shift: 1st
US Citizenship Required: Yes
Posting Date: 07/11/2014

Perform contract administration including order acceptance, order entry preparation and invoicing.

Act as the main point-of-contact with customers for routine contract correspondence, such as additional orders, schedule changes and assistance with other routine enquiries.

Act as the main point-of-contact with the program teams for routine tasks, such as shipping enquiries, order changes, writing formal contractual letters to the customer, gathering data related to contract performance and providing advice on contractual matters (such as whether a specification change can be charged to the customer).

Work with program teams to track status of project milestones and deliveries, and update the Contracts Manager periodically regarding changes.

Provide support to the Contract Manager in preparation of legal agreements, particularly Non-Disclosure Agreements, Memoranda of Understanding (MOUs) and Loan Agreements.

Support bid and proposal activities under the supervision of the Contract Manager, including participation in proposal team meetings, reviewing terms and conditions, preparing internal bid review presentations and writing proposal documents for submittal to the customer.

Support contract negotiation activities under the supervision of the Contract Manager, including researching terms and conditions, working with the Legal Department as required.
Required Education:
Required Experience:
Required Skills:
Understanding of basic commercial contracting principles, including contract formation, elements of pricing, drafting of basic legal documents (such as NDAs) and record-keeping. Ability to work within a formal corporate framework Understanding of basic corporate governance concepts. Ability to work independently for sustained periods and provide frequent reports back to the Contracts Manager. Ability to write fluent, formal communications such as letters. Good grasp of arithmetic. IT skills including Word, Excel and PowerPoint.
Preferred Skills:
Experience of Oracle ERP system. Demonstrate an awareness of the commercial aerospace market. Demonstrate an understanding of US government export controls. Experience of work in a highly-regulated field (such as aerospace, legal, medical, engineering). Experience of negotiating basic legal documents such as NDAs, with assistance from lawyers as required.

BAE Systems is a premier global defense and security company with approximately 100,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services.

Electronic Solutions, based in Nashua, New Hampshire, provides systems and products that maximize the effectiveness and safety of fighting forces and first responders. Its offerings include infrared countermeasures and electronic protection systems for military and civilian aircraft; information management systems; signal acquisition, analysis, and exploitation systems that optimize use of the electromagnetic spectrum by friendly forces while denying its use by adversaries; interoperable communications systems for firefighters and other first responders; thermal weapon sights; precision targeting systems; situational awareness systems for ground vehicles; night-vision systems; identification friend or foe systems; and radiation-hardened electronics. Electronic Solutions also includes the group’s Technology Solutions unit, which joins the business with government research organizations and industry to develop and demonstrate innovative system concepts in such areas as situational awareness, communications and networking, and precision targeting.

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Equal Opportunity Employer. Females. Minorities. Veterans. Disabled

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